Please click HERE for a PDF version of the below RFP
REQUEST FOR PROPOSAL FOR LEGAL SERVICES
INQUIRIES AND PROPOSALS SHOULD BE DIRECTED TO:
MEETING MILESTONES INITIATIVE (MMI) PROJECT MANAGER
MAILING ADDRESS: PO BOX 95, HOT SULPHUR SPRINGS, CO 80451
I. GENERAL INFORMATION.
This request for proposal (RFP) is to contract for legal services to be provided to the GRAND COUNTY RURAL HEALTH NETWORK-MMI PROJECT for TIME PERIOD WITHIN YEAR 2015.
B. Who May Respond.
Only attorneys who are currently licensed to practice law in COLORADO may respond to this RFP.
C. Instructions on Proposal Submission.
1. Closing Submission Date.
Proposals must be submitted no later than 4:00 PM on FEBRUARY 25, 2015.
Inquiries concerning this RFP should be mailed to:
MMI PROJECT MANAGER
PO BOX 95, HOT SULPHUR SPRINGS, CO 80451
Or e-mailed to: firstname.lastname@example.org
3. Conditions of Proposal.
All costs incurred in the preparation of a proposal responding to this RFP will be the responsibility of the Offeror and will not be reimbursed by the GRAND COUNTY RURAL HEALTH NETWORK.
4. Instructions to Prospective Contractors.
Your proposal should be addressed as follows:
MMI PROJECT MANAGER
PO BOX 95, HOT SULPHUR SPRINGS, CO 80451
It is important that the Offeror’s proposal be submitted in a sealed envelope clearly marked in the lower left-hand corner with the following information:
Request for Proposal
SEALED PROPOSAL FOR LEGAL SERVICES
Failure to do so may result in premature disclosure of your proposal. It is the responsibility of the Offeror to insure that the proposal is received by the MMI PROJECT MANAGER, by the date and time specified above. Late proposals will not be considered.
5. Right to Reject.
The GRAND COUNTY RURAL HEALTH NETWORK reserves the right to reject any and all proposals received in response to this RFP. A contract for the accepted proposal will be drafted based upon the factors described in this RFP.
6. Notification of Award.
It is expected that a decision selecting the successful Firm will be made within four (4) weeks of the closing date for the receipt of proposals. Upon conclusion of final negotiations with the successful Firm, all Offerors submitting proposals in response to this Request for Proposal will be informed, in writing, of the name of the successful consultant. It is expected that the contract shall be a contract for work performed within a specific time period with a retainer and additional fees considered on a monthly basis.
D. Description of Entity.
The GRAND COUNTY RURAL HEALTH NETWORK is an agency that serves GRAND COUNTY in COLORADO. GRAND COUNTY RURAL HEALTH NETWORK is a NONPROFIT CORPORATION and, has been determined to be exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code. GRAND COUNTY RURAL HEALTH NETWORK has an annual budget of approximately $750,000 and is governed by a 10 member volunteer Board of Directors, which meets 11 times per year. GRAND COUNTY RURAL HEALTH NETWORK employs 7 people. Administrative offices are located at 416 BYERS AVENUE, HOT SULPHUR SPRINGS, COLORADO 80451.
GRAND COUNTY RURAL HEALTH NETWORK works to educate the community on health issues and improve accessibility and efficiency of the healthcare system.
The specific goals of the MMI (Meeting Milestones Initiative) Project from the Grand County Rural Health Network perspective is to serve as the fiscal agent and collaborate with four additional community agencies (Grand Beginnings/Rural Resort Region Early Childhood Council, Horizons Specialized Services, Assuring Better Child Health and Development, and Patient Tools, Inc.) to pilot a cross-sector coordinated system of care for standardized developmental screenings for children in which all local healthcare and early childhood providers ensure that children are screened according to vetted community guidelines.
The MMI Project accomplishes its goal through: 1) Implementing the Ages and Stages Questionnaire 3 (ASQ-3, the standardized developmental screening tool chosen by the community) in all provider settings (successful with 100% of healthcare providers and early childhood provider settings using the same tool); 2) Creating a consistent referral policy for healthcare and early childhood providers based on the results of the screening; 3) Implementing an online ASQ-3 platform with a provider interface in primary care offices and early childhood centers; 4) Creating an electronic communication model to ensure a high level of consistent communication between healthcare and early childhood providers, Horizons Specialized Services/Early Intervention CO, Child Find, and any other providers chosen by the family.
Our collaboration with Patient Tools, Inc., a private healthcare data collection and communication company, is allowing us to build cutting-edge technology that will be a state, and possibly national, demonstration project. In addition to the aforementioned components in the community model, Patient Tools, Inc. is creating an app for Droids and iPhones so that parents can conveniently complete their child’s screenings and automatically send the results to the provider(s) of their choice. Additionally, healthcare, early childhood, and resource and referral providers can make referrals and communicate electronically to close the screening, referral, evaluation and follow-up loop. The app also includes age-specific parent education with activities on how to promote best development in the child. The parent education activities will also be tailored to specific screening results.
II. SCOPE OF SERVICES.
The Offeror shall be readily available to perform the following legal services, as requested by the Executive Director:
1. Advise on issues regarding intellectual property in relation to different components and collaborators included in the MMI Project.
2. Advise on legal supports necessary to implementing a fully electronic screening, referral, and follow up process. This includes verifying the legality of electronic consent and sharing of confidential information-sharing across healthcare providers, early childhood centers, community-centered boards, Child Find (BOCES), and families. For example, advice is needed to determine what parents need to “sign” electronically to legally facilitate information sharing across all of the above mentioned entities.
3. Attend MMI team meetings as necessary.
4. Advise on stipulations unique to our government grant (Race To The Top) as necessary.
Specific grant deliverables are:
Although it is preferable for an attorney or firm to submit a proposal covering all of the above areas, GRAND COUNTY RURAL HEALTH NETWORK will consider proposals for subsets of these areas.
Offeror shall be prepared to submit detailed billing statements for all services billed at an hourly rate, if any, broken down into time increments of no more than a quarter hour. Offeror shall also include summaries of work performed and time spent on services performed under the flat monthly fee, as
III. PROPOSAL CONTENTS.
The Offeror, in its proposal, shall, as a minimum, include the following;
A. Legal Experience.
The Offeror should describe its legal experience, including the names, addresses, contact persons, and telephone numbers of at least three clients, preferably including clients similar to the GRAND COUNTY RURAL HEALTH NETWORK. Experience should include the following categories:
1. Experience advising nonprofit organizations and/or multi-partner collaborative projects.
2. Experience advising clients on cross-sector, electronic consent and information-sharing.
3. Experience advising clients on intellectual property rights.
Preferred Experience or Expertise:
1. Knowledge of HIPAA compliant regulations through health information technology.
2. Knowledge of FERPA compliant regulations.
B. Organization, Size, Structure, and Areas of Practice.
If the Offeror is a firm, it should describe its organization, size, structure, areas of practice, and office location(s). Include copy of Equal Opportunity/Affirmative Action Policy, if the firm has one.
C. Attorney Qualifications.
The Offeror should describe the qualifications of attorney(s) to be assigned to the representation. Description(s) should include:
1. Professional and education background of each attorney.
2. Overall supervision to be exercised.
3. Prior experience of the individual attorneys with respect to the required experience listed above. Only include resumes of attorneys likely to be assigned to the representation. Education, position in firm, years and types of experience, and continuing professional education will be considered.
The Offeror’s proposed price should include information on the hourly billing rates of each attorney or other legal staff who is expected to work on this representation and charges
for expenses, if any, such as legal research, copies, and faxes. Also include a monthly flat fee that would be charged to advise on routine matters that could be handled over the telephone or
otherwise without extensive research or other legal work. GRAND COUNTY RURAL HEALTH NETWORK reserves the right to negotiate with the Offeror on the structure of the billing and/or
retainer fee, including non-profit rate/discount.
GRAND COUNTY RURAL HEALTH NETWORK has a grant to support this project. The maximum amount of funding available for legal services is $10,000. The Offeror can provide the non-profit rate/discount in its proposed price, as well as the total discounted rate to be provided to the GRAND COUNTY RURAL HEALTH NETWORK. The discounted rate can then be counted as in-kind professionals services for the GRAND COUNTY RURAL HEALTH NETWORK, who can then provide documentation to the Offeror for same.
E. Invoicing and Billing.
GRAND COUNTY RURAL HEALTH NETWORK has a grant to support this project through the federal Race To The Top initiative. Therefore, GRAND COUNTY RURAL HEALTH NETWORK has significant reporting requirements for consultants as part of the grant process. As such, the Offeror must submit regular (e.g. monthly) itemized invoices to the GRAND COUNTY RURAL HEALTH NETWORK, including details on hours spent, total rate, and discounted rate.
IV. PROPOSAL EVALUATION
A. Submission of Proposals.
All proposals shall include an original and 2 copies.
B. Evaluation Procedure and Criteria.
GRAND COUNTY RURAL HEALTH NETWORK’s Executive Director and appropriate staff on the collaborative will review proposals and make the final approval. The Executive Director may request a meeting with some qualified Offerors prior to final selection. Proposals will be reviewed in accordance with the following criteria:
1. Proposed approach to scope of work.
2. Level of experience of the individual(s) identified to work on this matter.
3. The Offeror’s experience with similar clients and legal matters.
4. Response from references.
6. Interviews, if conducted.